Project Name: Capital Assets
Team: Jeff DiCiaccio, Corey Duggan, Jessica McCall, Judy Ryan, Greg Ryan,
Schools and Units Represented: FAD, FAS, HMS, HUIT, OSP, RAS, Wyss
To streamline the inventory process at a University level by volunteering departments from a few schools to pilot an asset tracking technology program.
We are trying to streamline the inventory process at a University level by volunteering departments from our own schools to pilot an asset tracking technology program. This will significantly reduce our risk of future audit findings related to equipment, allow us to improve the management of University-owned or Government-owned equipment, and save employees and research staff time and University resources by significantly reducing the time and effort dedicated to this biennial inventory of equipment. This will allow University asset managers more time to manage assets and research staff and faculty to spend more time conducting their research.
The Capital Assets project team developed a plan to pilot an asset tracking technology program. After heavily researching Radio frequency identification (RFID) technology and requesting quotes from eight RFID vendors, the team selected a vendor. The vendor completed a rigorous HUIT vetting process and a purchase order was issued to begin implementation. The project team held 4 implementation meetings regarding system configuration and received handheld RFID readers to begin providing stakeholders with demonstrations. During this pilot period, the project team will begin affixing RFID tags to a number of assets based upon the pilot tags ordered. They then plan to test the new technology in a number of settings. Once complete, the team will present their findings and create a recommendation to University equipment managers, OSP, and Controller’s office. They will then order more tags and roll out to a large number of assets by 2019.